Gestão arquivistica de documentos:um estudo no sistema unificado da administração pública do Instituto Federal Baiano

Abstract

This Master's dissertation in Information Science investigates the management of digital archival documents at the Instituto Federal Baiano (IF Baiano) after the adoption of the Unified Public Administration System (SUAP). The study focuses on the modules for creation, processing, and disposal of digital documents within SUAP, aiming to assess its compliance with Brazilian archival legislation, particularly Law No. 8.159/1991 and the e- ARQ Brasil guidelines. The research, exploratory-descriptive in nature, employs a mixedmethods approach, combining quantitative and qualitative data collection through SUAP system testing and interviews with the IT director of IF Baiano. The research hypothesis, that SUAP implementation without proper adaptation of archival procedures could lead to problems such as document accumulation, loss of institutional memory, and administrative inefficiency, was confirmed. Although SUAP has modernized document creation and processing, it does not function as a complete Electronic Records Management System (SIGAD) because it fails to meet all e-ARQ Brasil requirements, such as interoperability with other systems (including GOV.BR and RDC-Arq), long-term preservation, and ensuring the authenticity and organicity of documents. The research also highlights the lack of an institutional archival policy at IF Baiano, which exacerbates document management challenges. As contributions, the dissertation offers subsidies for improving the archival management of digital documents at IF Baiano and serves as a reference for other institutions using SUAP or similar systems. The research suggests the development of an institutional archival policy, the adaptation of SUAP to e-ARQ Brasil standards, the implementation of an RDC-Arq digital repository, and training for the academic community to ensure the efficiency, authenticity, and preservation of archival documents.